As part of HistoGenetics effort to protect the privacy of your personal information, we created this privacy statement to inform you of the privacy standards used to ensure the security and confidentiality of your information.
The following information details how we use information that you provide to us via the Web site and answers commonly asked questions regarding the privacy of your individual information.
WHAT INFORMATION DO WE COLLECT?
In general, you are not revealing us who you are while visiting various pages on this Website. We may need you to provide personal information only if you register to become a client or when you want to understand more about our services, requesting for quote etc., we require that you provide certain personally identifiable information including your name, address and phone number to respond to your requests. We don’t collect any payment information. We need this information to process your registration or respond to your queries.
If you register as a client (Hospitals / Doctors / Donor Registries / Research Institution / Universities), when you require our services, we require you to sign-in with your credentials provided to you off-line. The sign-in is secure (protected using secure socket layer (https)). We collect the clinical information about the clinical sample that you are sending for reporting purpose. The information we collect for the clinical test samples is personally identifiable information (Ex. Last Name, First Name, Date of Birth), health care information (Diagnosis, Hospital, Physician) and Ethnicity information. This information will be used for reporting. This information we collect will be used purely for reporting purpose and will not be shared with any third party. For non-clinical samples, we collect only Local IDs of the registries or research institution and universities.
HOW DO WE USE YOUR INFORMATION?
We process your information based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent.
We use personal information collected via our website for a variety of business purposes mentioned below. We process your personal information for these purposes in concordance with our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below. We do not provide your information to any third party for any marketing purpose.
We use the information we collect or receive:
- To facilitate account creation and login process
- Respond to your inquiries and quote requests
- Fulfill and manage your requests
- Clinical test reports (The report should have personal identifiable information)
- Non-clinical test reports
WILL YOUR INFORMATION BE SHARED WITH ANYONE?
HistoGenetics will only share information with your consent, to comply with laws, to protect your rights, or to fulfill business obligations.
We may process or share data based on the following legal basis:
More specifically, we may need to process your data or share your personal information in the following situations:
- With your Consent: We may process your data if you have given us your consent to use your personal information for a specific purpose.
- Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
- Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
- Legal Obligations: We may disclose your information where we are legally required to do so to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
- Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or act regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
- Third-Party Service Providers: IT, Cloud storage and Security. Our cloud service providers provide secure storage for information, ensure that our IT infrastructure can support continued use of our Services, and protect data in the event of a natural disaster or other disruption to the Service.
- Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
DO WE USE GOOGLE MAPS?
Yes, we use Google Maps to locate us.
By using our Maps API Implementation, you agree to be bound by Google’s Terms of Service.
HOW LONG DO WE KEEP YOUR INFORMATION?
When we have no on-going legitimate business need to process your personal information, we will delete it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information with your consent and isolate it from any further processing until deletion is possible.
HOW DO WE KEEP YOUR INFORMATION SAFE?
We have put in place appropriate technical and organizational security measures designed to protect the security of any personal information we process. In addition, we use encryption and authentication tools to protect the security of your personal information that you share with us. However, no data transmission over the Internet can be guaranteed as safe. While we attempt to protect your personal information, we cannot guarantee the security of any information you transmit to or from this Website, and you do so at your own risk. Once we receive your transmitted information, we will do our best to protect its security on our systems. It is highly recommended that you should only access the services within a secure environment.
DO WE COLLECT INFORMATION FROM MINORS?
This Website is not intended for children under 18 years of age, and we do not knowingly collect personal information from children under 18. If we learn we have collected or received personal information from a child under 18 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 18, please contact us at [email protected].
CONTROLS FOR DO-NOT-TRACK FEATURES
WHAT ARE YOUR PRIVACY RIGHTS?
If you provide us with Personal Information, you have the right to access, edit, delete, or export (i.e. data portability), or object to or restrict certain categories of Personally Identifiable Information that you have supplied to us by using the contact information provided.
We will promptly review all such requests in accordance with applicable laws and Privacy Shield Principles.
RESIDENTS of EEA (European Economic Area) or Switzerland
In some regions like EEA (European Economic Area) or Switzerland, you have certain rights under applicable data protection laws.
These may include the right (i) to request access and obtain a copy of your personal information,
(ii) to request rectification or erasure;(iii) to restrict the processing of your personal information; and
(iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws.
If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal.
If you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority.
RESIDENTS of CALIFORNIA
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with the Sites, you have the right to request removal of unwanted data that you publicly post on the Sites. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Sites, but please be aware that the data may not be completely or comprehensively removed from our systems.
The Privacy Shield Frameworks for EU and Swiss Individual’s Data Transfer to the United States
Under the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks, we are responsible for the processing of information about you we receive from the EU and Switzerland and onward transfers to a third party acting as an agent on our behalf. We comply with the Privacy Shield Principles for such onward transfers and remain liable in accordance with the Privacy Shield Principles if third-party agents that we engage to process such information about you on our behalf do so in a manner inconsistent with the Privacy Shield Principles, unless we prove that we are not responsible for the event giving rise to the damage.
With respect to personal data received or transferred pursuant to the Privacy Shield Frameworks, HistoGenetics is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission. In certain situations, HistoGenetics may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
In compliance with the Privacy Shield Principles, HistoGenetics commits to resolve complaints about our collection or use of your personal information. EU and Swiss individuals with inquiries or complaints regarding our Privacy Shield policy should first contact HistoGenetics at:
eMail to : [email protected]
300 Executive Blvd
Ossining, NY 10562
We will work with you to resolve your issue.
HistoGenetics has further committed to refer unresolved Privacy Shield complaints to JAMS, an alternative dispute resolution provider located in the [United States]. If you do not receive timely acknowledgment of your complaint from us, or if we have not addressed your complaint to your satisfaction, please visit https://www.jamsadr.com/eu-us-privacy-shield for more information or to file a complaint. The services of JAMS are provided at no cost to you.
Under certain conditions, Privacy Shield provides the right to invoke binding arbitration when other dispute resolution procedures have not provided resolution. This is described in Annex I to the Privacy Shield.
DO WE MAKE UPDATES TO THIS POLICY?
Yes, we will update this policy as necessary to stay compliant with relevant laws.
HOW CAN YOU CONTACT US?
If you have questions or comments about this policy, you may contact our Privacy Administrator, by email at [email protected], or by mail to:
300 Executive Blvd
Ossining, NY 10562